Attendee Guidelines
Here are some useful resources and guidelines for getting the most out of the Conference:
ODSC Virtual Conference Attendee Guide
ODSC In-Person Conference Attendee Guide
In-Person Conference FAQs
Schedule, Sessions & Conference Passes Information
ODSC Conference:
- Silver Pass: THIS IS A 2-DAY PASS: (WEDNESDAY-THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, and the Networking Reception.
This pass DOES NOT include access to ODSC Training Sessions. - Gold Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, and the Networking Reception. On TUESDAY, get access to Breakout Talk Sessions ONLY. This pass DOES NOT include access to ODSC Training Sessions.
- Platinum Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to all ODSC sessions Tue-Thur, ODSC Training Sessions, AI Expo, and Demo Talks & Workshops, Meet the Experts, Networking reception
- Mini-Bootcamp Pass: THIS IS A 4-DAY PASS: (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to EVERYTHING ODSC has to offer. All virtual Conference recordings PLUS Access to FOUR On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
- VIP Pass: THIS IS A 4-DAY PASS: (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to Mini-Bootcamp Training Sessions, EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, VIP Registration, and receive an exclusive VIP gift bag.
- Full information is presented here.
Yes, you can upgrade your current pass. If you would like to attend more sessions than your pass allows, please email info@odsc.com as soon as possible.
- A member of the ODSC team will share the link for fast upgrading (may require price difference payment from your side).
Generally, sponsor passes are equivalent to Gold Passes which provide access to the training sessions from May 9th-11th.
Scholarship passes are not interchangeable and cannot be upgraded or transferred to other events.
Yes, you can transfer your pass to a colleague up to 7 days (May 2nd) before the conference. Our support team can transfer your ticket to another person. Please, provide us with the new attendee’s email address, full name, and job title in order to make adjustments.
Yes, there is a discount for Alumni. Please e-mail info@odsc.com for your dedicated discount.
Scholarship passes are not interchangeable and cannot be upgraded.
- If you are unable to complete your ticket purchase online using a major credit card, you may request to pay via Purchase Order.
- Please submit your request via the Purchase Order request form.
No refunds will be granted for any reason within 30 days of the first day of the event. Transfer requests for the same event can be granted up to 7 days prior to the Event.
Refunds within 60 days of the first day of the event will be granted minus a 50% event administration fee. Full details of our policy including transfers are available here. Please email info@odsc.com with the details of your request.
You can transfer your pass to a colleague until 7 days prior to the conference. Please email info@odsc.com with the details of your request.
The main ODSC networking reception will take place in the Expo Hall (Hall B) on Wednesday, May 10th from 5-7 PM. Drinks and hors-d’oeuvres will be served.
- Please note: In order to keep ticket costs down, lunch is not included with your ticket, but is available for purchase at the venue and at nearby establishments.
- Lunch will be available for purchase in Hall C (Expo Hall) on Wed, and Thur from 1 – 2 pm, and as well there are options in the prudential center which is connected to Hynes Convention Center.
- Elsewhere inside the venue: Capital Grille
- Nearby: There are hundreds of dining options available just steps from the Hynes including at the Prudential Center (accessible directly from the Hynes).
Coffee stations will be set up twice daily throughout the Expo Hall (Hall C) at approximately 10:30 am and 1:30 pm.
The following ticket types provide access to the Ai X Summit:
- Business 1/3-Day
- Platinum
- Mini-Bootcamp 4-Day
- VIP 4-Day
- The summit is co-located with ODSC East 2023.
- Location: Hynes Convention Center, 900 Boylston St., Boston, MA, 02115
- Date: May 9 – May 11
- Time: Approx. 9:30 AM – 6:00 PM
Getting There
Yes, ODSC has arranged for a discounted room block at some of the Boston hotels. We recommend you book your hotel as soon as possible as rooms within our block fill up quickly.
Within a three-block walk of the Hynes Convention Center are numerous parking garages totaling over 4,400 spaces. There is limited meter parking available around the Hynes and adjacent streets. Download a PDF guide of nearby garages for a full list of options from Hynes’s website.
Detailed information about transportation options including customized driving directions and an interactive Public Transportation map is available on the Hynes website.
- Airport Transfers: The Hynes is conveniently located just minutes from Boston’s Logan International Airport. You have many choices for quickly getting to the Hynes after you land, and it’s easy to get back to the airport to catch your flight when it’s time to return home. Modes of transport include public transit, Back Bay Logan Express, and taxi cabs.
- Taxi: Taxi cabs can be hailed from the cab stand across the street from the Prudential Center, located just outside of the Boylston Street entrance to the Hynes.
- Public transportation: The Hynes Convention Center is accessible via several bus routes and is just steps away from four subway stations: Hynes Convention Center, Copley, and Prudential on the Green Line and Back Bay on the Orange Line.
- Driving Directions: The Hynes is located right off Interstate 90 and is easily accessible from I-93 and I-95.
- There are elevators and escalators at each entrance and throughout the main rotunda to reach all levels of the facility. (Venue floor plan)
- Restrooms are equipped with accessible stalls.
- Wheelchair lifts/ramps to access stage(s) are available upon request for speakers and/or guests.
- Please email us at info@odsc.com with any additional questions.
Hynes Convention Center, 900 Boylston St., Boston, MA 02115
Attending Training, Workshops, and Talks Sessions
- More than 60 Virtual Talks and Virtual Workshops will be recorded during the event. Please note: In-Person sessions will not be recorded.
- If your pass includes access to some / all of the virtual recordings, you will receive instructions for accessing them via email following the conference. Important: Please allow a few weeks for preparation and post-production.
- Following their sessions, most speakers will share their presentations with us, so that we may share them with you.
- Throughout and following the conference, we will post links to session slides on our website as we receive them. All available slides will be posted within 2 weeks after the conclusion of the event.
Note: Many of the virtual sessions will be recorded (slides and audio) and made available to attendees approximately 4-6 weeks after the event. Please refrain from personal recording as speakers may want to edit the recording before release.
- Access to all sessions is on a first-come, first-served basis.* Once you have registered, no further action is required to register for specific sessions.
- However, you can take steps in order to ensure that you are on time and in the right place including:
- Picking up your badge early during pre-registration
- Arriving early to sessions
- Using the app to view session times and rooms and receive real-time notifications of changes
- Important note regarding Training Sessions: Training sessions will start on time as scheduled, and late arrivals may not be granted access to the room once the session is in progress. Please plan to arrive early.
- *A limited number of seats in each session room will be reserved for VIP Pass holders.
- Session prerequisites and downloads will be published on an ongoing basis as we receive them starting 6 weeks prior to the conference on our website and in the app. Here we will add the link for the current prereqs list. Please refer to the app for any last-minute changes.
IMPORTANT: Some software and materials required for sessions (spec. Training sessions) may include sizeable files and take significant time to download. Please do not wait until you are at the conference to review the prerequisites and downloads.
- Laptops are not required to participate but many sessions will include work-long portions from which attendees will get the most if they have a laptop.
- Please make sure your laptop is fully charged. We will make extra outlets available in session rooms, but they may not be accessible from all seats.
- Wireless internet service is available throughout the Venue via the “Hynes Wireless Network”. No password is required. To make sure that everyone can get maximum access, please avoid heavy downloading and/or multiple device connections.
- The speaker will have a hard-stop at five minutes prior to the start of the next session. They may or may not allocate time for Q&A during their session.
- When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive for personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.
Registration & Conference App
Download the TBM Engage app at Google Play Store or iOS App Store
Enter the app code: east2023
Login using the email you registered with to:
- View the full schedule for ODSC East 2023
- Bookmark sessions to create a personalized schedule*
- See complete session and Speaker details
- Receive real-time schedule updates and notifications
*Please note: Bookmarking or adding sessions to your schedule in the app is intended for planning purposes only, and does NOT reserve or guarantee a seat in any room. Access to all sessions is on a first-come, first-served basis. It is strongly recommended you arrive early to sessions to get a seat.
In addition to using the app, you can explore the speakers, topics, and schedule before arriving to plan out your day and get excited about your time at ODSC East here.
Registration will take place in Hall D of the Hynes starting at the following times:
- Tuesday, May 9 at 8 AM
- Wednesday, May 10 at 8 AM
- Thursday, May 11 at 8:30 AM
- Please keep your badge with you and visible at all times during the conference. While you do not need to recheck in each day, you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.
- There will be a $10 charge to replace your badge.
ODSC Conference:
- Silver Pass: THIS IS A 2-DAY PASS: (WEDNESDAY & THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, and the Networking Reception.
This pass DOES NOT include access to ODSC Training Sessions. - Gold Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, and the Networking Reception. On TUESDAY, get access to Breakout Talk Sessions ONLY. This pass DOES NOT include access to ODSC Training Sessions.
- Platinum Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to all ODSC sessions Tue-Thur, ODSC Training Sessions, AI Expo, and Demo Talks & Workshops, Meet the Experts, Networking reception
- Mini-Bootcamp Pass: THIS IS A 4-DAY PASS: (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to EVERYTHING ODSC has to offer. All virtual Conference recordings PLUS Access to FOUR On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
- VIP Pass: THIS IS A 4-DAY PASS: (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to Mini-Bootcamp Training Sessions, EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag.
Full information is presented here.
Other General Questions
If you would like to inquire about guest postings on opendatascience.com, please contact alex.l@odsc.com.
The Expo&Demo Hall will take place on:
- Virtually/In-person – on Tuesday – Wednesday, May 9th – May 10th at 10:30 AM – 5:00 PM
The AI Solution Showcase Expo will take place on:
- Wednesday, May 10th from 10:30 AM – 6:00 PM
- Thursday, May 11th from 10:00 AM – 5:00 PM
- Upon request and with a valid pass, ODSC Provides visa Invitation letters for attendees.
- After purchasing your ticket, please complete the Visa Invitation Letter Request form.
- A member of the ODSC Team will get in touch with you along with the Visa Invitation Letter attached to it.
Please note that we provide a generic Visa Invitation Letter and will not be able to make any changes to the document.
ODSC staff will be wearing recognisable lanyards.
If you need immediate assistance there will always be a staff member at the Resolution Desk (outside Hall B). Event volunteers will also be available throughout the venue to answer your questions.
- There is no official dress code. Shirts and shoes are required at all times.
- It is highly recommended to dress professionally if you are planning to attend our Ai X Summit.
If you are interested in participating as a hiring company at ODSC East, post a new job vacancy within a few steps here
OR contact hiring@odsc.com
If you would like to inquire about guest postings on the opendatascience.com, please contact alex.l@odsc.com.
- If you have applied as a speaker for this event more than 2 weeks ago, and do not know the status of your application, please contact speakers@odsc.com.
No refunds will be granted for any reason within 30 days of the first day of the event. Transfer requests for the same event can be granted up to 7 days prior to the Event.
Refunds within 60 days of the first day of the event will be granted minus a 50% event administration fee. Full details of our policy including transfers are available here. Please email info@odsc.com with the details of your request.
- The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund. See the complete ODSC code of conduct here.
- Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.
- Please mute cell phones during all sessions and events.
- No recruitment or solicitation unless you are with a sanctioned sponsor.
Disclaimer: ODSC is not responsible for any valuables that are lost or stolen at any ODSC events. Do not leave valuables in the open such as unguarded locations, meeting rooms between sessions or at the Expo Hall.
- ODSC is active across social media. To stay connected with ODSC, find us using @ODSC and #ODSC:
- Open Data Science Community Group on LinkedIn
During the Conference, use hashtag #ODSCEast on your posts for a chance to win a FREE AMAZON ECHO DOT. (2 winners will be selected during the conference.)
Virtual Conference FAQs
Registration and Logging into the Virtual Conference
- You can visit the virtual “Info Desk” for technical support.
- Or send a message to Attendee Support Channel on the Virtual Platform
Or send an email to info@odsc.com
- Attendees will receive an email with login instructions 5-7 days before the event. We encourage all attendees to log into the platform before the conference starts to make sure you can login. If you have trouble logging in, please email info@odsc.com
- The conference will start daily at 10 am, Tuesday – Thursday so attendees should be logged into the virtual platform and in their virtual sessions before the session begins.
Attendees will receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure you can login. If you have trouble logging in, please email info@odsc.com
Schedule, Sessions & Conference Passes Information
- Please visit the Gotowebinar Support page for a complete list of common issues including trouble joining a session, audio trouble, connections, etc
- If you continue having issues, please visit the Info Desk in the Virtual Conference or email info@odsc.com
ODSC passes Tue-Thu, May 9th-11th:
- Virtual Premium Pass – (TUESDAY, WEDNESDAY & THURSDAY). Get access to ODSC Keynotes, Talks, Workshops, and Virtual Ai Expo. This pass DOES NOT Include access to ODSC Virtual Training Sessions.
- Virtual Platinum Pass – (TUESDAY, WEDNESDAY, AND THURSDAY): Get access to all ODSC sessions Tue-Thur, ODSC Training Sessions, AI Expo, and Demo Talks & Workshops, Meet the Experts, Networking reception. Virtual recordings are included.
- Virtual Mini-Bootcamp Pass – (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to EVERYTHING ODSC has to offer. All virtual Conference recordings PLUS Access to FOUR On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
- You can explore the speakers, topics, and schedule before the conference here.
- During the conference, you’ll be able to view the agenda once you have logged into the Virtual Conference platform.
There will be Q&A Channels for all sessions and attendees will be able to ask questions or make comments during and after the session.
Attendees can access the breakout talk sessions from the Virtual Conference lobby in the Virtual Agenda.
Switch tracks by selecting “Agenda” from the main toolbar and selecting a new session to watch
AI Solution Showcase Expo Questions
Visit AI Expo Hall and engage with leading AI solution providers, including Oracle, MathWorks, FoursQuare, Gurobi, Iterative, Neo4j, Intel HP, Microsoft, Red Hat, Dotdata and learn about the products and solutions that will help you automate machine learning, optimize data science costs, extract more value from data, and much more. Some of the technologies to be showcased: Auto ML, Data Labeling, DevOps, DataOps, Deep Learning, Cloud Computing, Image, Voice and Facial Recognition.
Join the most influential Data Science community worldwide.
The AI Solutions Expo will take place on Tuesday, May 9, and Wednesday, May 10th from 10:00 AM to 5:00 PM PDT
You can easily access the expos from anywhere in the Virtual Conference by clicking on the “Career Expo” or “AI Expo Hall” buttons from the blue menu bar at the top (See below)
Please note:
AI Solutions Expo and Solution and Partner Demo Talks are on Tuesday, May 9th, and Wednesday, May 10th from 10:00 AM to 5:00 PM PDT.
- Please find the AI Expo demo talks schedule on our website here.
- Please find the AI Expo demo talks schedule on the Virtual Conference Platform:
– Enter the platform using your credentials – Visit Expo Hall: either by clicking the relevant Tab in the Menu Bar, or the Expo Hall Entrance. Find Demo Theatre Booths and choose any of them – you will be forwarded to the Demo Talks schedule;
– Enter the platform using your credentials – Click Agenda in Menu bar, In the drop-down list choose Demo Talks.
ODSC will offer a wide variety of networking opportunities:
- Live Community Chat and Workspace with different channels
- Introductions; Introduce yourself and let the rest of the attendees know what it is you’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendees’ problems.
- Hallway Track: General random conversations between attendees + speakers.
- Virtual Meetups; A channel dedicated for people to connect, make plans for a group call, and discuss a specific topic + virtual drinks, etc.
- ODSC Slack Workspace
- The value of the Slack channel is an opportunity to meet people ahead of the event, and get to know them.
- Create unique channels so you can create a mini-community within ODSC.
- Virtual Networking Events
Attend Ai X Summit on May 9th-11th and better understand exactly how impactful AI solutions can reshape your business; learn how to incorporate AI across the enterprise. More information is here.
- The full AI Solutions Expo exhibitor list is located inside the Virtual AI Expo. To access, please enter the Virtual AI expo.
- Once inside, the exhibitor list is located in the “Exhibitors Index” box on the lower left side of the screen.
- Click on any exhibitor’s name to be brought to their virtual booth to learn more about the company, save handouts and PDFs to your briefcase.