Hybrid Conference Attendee FAQs and Guidelines

Attendee Guidelines

Here are some useful resources and guidelines for getting the most out of the 2024 Hybrid Conference

In-person Conference FAQs


Schedule, Sessions & Conference Passes Information

Novotel West London  

1 Shortlands, Hammersmith, London. W6 8DR United Kingdom

Unfortunately, we will not be providing hotel or accommodation for Europe 2024. Please keep searching for the closest hotels, and we hope to see you at Novotel London West during conference days!

Novotel London West provides an impressive 240 on-site car parking spaces (charged at £1.50 per hour for hotel residents & £3.50 per hour for non-residents) and 6 coach bays catering for our larger groups and parties. 

  • Blue badge parking available
  • Designated disabled parking available within fifty metres of main entrance
  • Drop-off point for guests available outside main entrance

More details about parking is here.

Registration opens at 8:00 a.m. on September 5-6th. Please leave yourself extra time, as we will be swamped and are expecting over 800 people to check in at this time.

To ensure you do not miss your first session, arrive early to collect your badge and be prepared to wait in line. The average wait time can be expected to be 30-45 minutes. 

Please note the training sessions will not be recorded and start on time and no late attendees will be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors. The morning sessions start at 9AM and the afternoon sessions at 2PM.

There is no official dress code. Shirts and shoes are required at all times.

It is highly recommended to dress professionally if you are planning to attend the Expo Hall.  

There is NO pre-event registration for any event sessions. All sessions are filled on a first come first served basis. Registering for a session in the “my schedule” portion of the app is for personal planning, it does NOT guarantee a seat in any room. Be advised that it is strongly recommend you arrive early to sessions in order to get a seat.

Yes! All attendees must check in at registration in order to pick up their conference badge. You do NOT need to print your eventbrite registration.

No paper schedules will be provided. Please download the ODSC App before you arrive at the venue. If you have not received an invitation to download the app please search your inbox, then contact info@odsc.com. Any last minutes changes will be updated live on the app so please refer to this first during the event. 

The schedule will also be displayed throughout the venue.

Yes, we will have breaks in the morning and afternoon on all days of the event.There is Coffee/Decaf Coffee and wide range of Tea provided.

There will not be coffee prior to the start of the sessions on any day.

Lunch will be available on-site; there is also a wide variety of restaurants around the Novotel London West.

Laptops are not required to participate but many sessions will include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged. 

Yes, there is a coat check at the venue.

All attendees are required to wear their conference badge at all times. You will be stopped by security if you are not wearing it.

Replacement badges are £10. You will not be allowed into the event without a badge.

Yes, free wifi is available

There are limited charging outlets at the venue, please make sure if you bring any laptops, they are fully charged. 

Yes, the ODSC Events App will be available for download at the Google Play Store or iOS App Store.

Please download  the Conference App to:
– View Full Schedule
– Create a personalized Schedule
– See full Talk and Speaker details

  • ODSC passes:
    • Silver Pass:  THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY).  Access ODSC Talk sessions Thursday-Friday, ODSC Expo, and Demo Talks. Pre-conference training and conference training are not included.
    • Platinum Pass: THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY). Access all ODSC Talk sessions Thursday-Friday, ODSC Workshop and Training Sessions, AI Expo, and Virtual Events. Pre-conference trainingis not included.
    • Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.

    AI Mini-Bootcamp passes:

    • In-person Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
    • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.

    ODSC Virtual passes:

    • Virtual Premium Pass: THIS IS A 2-DAY PASS to VIRTUAL CONFERENCE (THURSDAY-FRIDAY). Access ODSC Keynotes, Talks, Workshops, and Virtual AI Expo. This pass DOES NOT Include access to Pre-Conference training and ODSC Virtual Training Sessions.
    • Virtual Platinum Pass: THIS IS A 2-DAY PASS (THURSDAY AND FRIDAY): Access ODSC Keynotes, Talks, Virtual AI Expo, and Virtual Workshop and Training Sessions. Recordings are included.
    • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.

Yes, you can upgrade your pass. If you would like to attend more sessions than your pass allows, please email info@odsc.com as soon as possible.

We will not record In-person sessions, only Virtual sessions will be recorded. We do not record training sessions due to the interactive hands-on nature of training sessions. Please allow 6 weeks for preparation and production. Instructions on accessing these recordings will be sent via email. 

As for now and our understanding, if you are EU or EEA country, Switzerland, or an Irish citizen you will be able to enter the UK without a visa. Please check here for more details before entering the UK.
  • The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund.
  • Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website.
  • Mute cell phones during all events.
  • No excessive photography.
  • No recruitment or solicitation unless you are with a sanctioned sponsor.
  • In consideration of fellow attendees, no food is allowed in the meeting rooms.
  • If you have any special needs, disabilities, or dietary restrictions that we can address to make your participation more enjoyable, please contact info@odsc.com
  • Our full code of conduct can be reviewed here: http://odsc/code-of-conduct/

Virtual Conference FAQs


Cancellations within 30 days of the event are non-refundable. Cancellations 60 days prior to the will be granted 50% of the paid amount minus an administration fee. Other terms apply as noted in our terms and conditions. Please email info@odsc.com, if you would like to transfer your ticket to a future ODSC event. Ticket transfers may be requested up to 5-7 business days before the conference. (June, 2nd)

Please note: you can only transfer the pass only 1 time per conference or per attendee.

The ODSC Hybrid Conference and Expo is an event that will take place exclusively In-Person and Virtually. Most of the virtual conference presentations are broadcasted via webcast so you can watch from the comfort of your own office or home.

You will have the ability to move from presentation to presentation as you see fit, and all the features of an in-person event will still be available (exhibit halls, networking, questions with presenters, downloadable collateral, etc.)

ODSC Europe 2024 Hybrid Conference will take place on September 5th – 6th, 2024

Sessions begin at 10:00 AM on Thursday-Friday. The conference will close at 6:00 PM BST (GMT).

  • Thursday, September 5th and Friday, September 6th at 10:00 AM – 5:00 PM BST –  AI Solutions Expo and Solution and Partner Demo Talks

ODSC passes:

 

  • Silver Pass:  THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY). Access ODSC Talk sessions Thursday-Friday, ODSC Expo, and Demo Talks. Pre-conference training and conference training are not included.
  • Platinum Pass: THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY). Access all ODSC Talk sessions Thursday-Friday, ODSC Workshop and Training Sessions, AI Expo, and Virtual Events. Pre-conference trainingis not included.
  • Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.

Mini-Bootcamp passes:

  • In-person Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
  • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.

ODSC Virtual passes:

  • Virtual Premium Pass: THIS IS A 2-DAY PASS to VIRTUAL CONFERENCE (THURSDAY-FRIDAY). Access ODSC Keynotes, Talks, Workshops, and Virtual AI Expo. This pass DOES NOT Include access to Pre-Conference training and ODSC Virtual Training Sessions.
  • Virtual Platinum Pass: THIS IS A 2-DAY PASS (THURSDAY AND FRIDAY): Access ODSC Keynotes, Talks, Virtual AI Expo, and Virtual Workshop and Training Sessions. Recordings are included.
  • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.

Yes, you can upgrade your pass. If you would like to attend more sessions than your pass allows, please contact us at info@odsc.com

  • Groups of 3 or more have discounted prices. Please check later here.
  • For groups of more than 13 please contact info@odsc.com for a special discount.

You can access the Virtual conference at https://live.odsc.com/. Our team will provide the credentials to log in 5-7 days before the event.

  • Laptop or personal computer
  • Strong, reliable wifi connection
  • Google Chrome is recommended to run the Virtual Conference platform.
  • Virtual Sessions will be recorded during the event and will be made available to attendees approximately 7 days after the event on the Virtual Platform and be available for 12 months after release on the Ai+ Platform. Recordings will also include the session slides.
  • If your pass includes access to some / all of the recordings, you will receive instructions for accessing them via email following the conference. Please note that only virtual sessions will be recorded.

If you have completed AI Mini-Bootcamp, we will email you your certificate of completion 7-10 days after the conference. If you are a Pass holder of a different ODSC Pass, please request our support team for assistance at info@odsc.com

ODSC will offer a wide variety of networking opportunities:

  • Live Community Chat with different channels
  • Introductions; Introduce yourself and let the rest of the attendees know what it is you’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendee’s problems
  • Hallway Track: General random conversations between attendees + speakers
  • Meetups: A channel dedicated for people to connect, make plans for a group call, and discuss a specific topic, etc.
  • ODSC Slack Workspace 
    • The value of the Slack channel is an opportunity to meet people ahead of the event, get to know them. 
    • Create unique channels so you can create a mini-community within ODSC
  • ODSC Networking events

Scholarship Applications are not open yet. Please check our website.

  • The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund.
  • Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website.
  • Mute cell phones during all events.
  • No excessive photography.
  • No recruitment or solicitation unless you are with a sanctioned sponsor.
  • In consideration of fellow attendees, no food is allowed in the meeting rooms.
  • If you have any special needs, disabilities, or dietary restrictions that we can address to make your participation more enjoyable, please contact info@odsc.com
  • Our full code of conduct can be reviewed here: http://odsc/code-of-conduct/

Registration & Logging in to the Virtual Conference

  • Access to our platform: https://live.odsc.com/. Credentials will be shared 5-7 days before the event.
  • Attendees usually receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure you can log in.
  • Check the Attendee Guide for instructions on how to log in to our virtual conference. If you have trouble logging in, please email info@odsc.com
  • The conference will start daily at 10 a.m. on Thursday and at 9 a.m. on Friday, so attendees should log into the Virtual Platform and in their virtual sessions 30 minutes earlier.

Attendees will receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure you can log in. Access to our platform: https://odsc.com/. You’ll be granted access by August 30th. Your login will be the email address you signed up with and there is no password required.

Check the previous Attendee Guide for instructions on how to use virtual conference.

If you have trouble logging in, please email info@odsc.com

  1. You can visit the virtual “Info Desk” for technical support.
  2. Or send message to Support Channel in Slack
  3. Or send an email to info@odsc.com

Yes, you can upgrade your pass. If you would like to attend more sessions than your pass allows, please contact us at info@odsc.com


Schedule, Sessions & Conference Passes Information

Switch tracks by selecting “Agenda” from the main toolbar and selecting a new session to watch.

Attendees can access the breakout talk sessions from the Virtual Conference lobby in the Virtual Agenda.

  • Please visit the Gotowmeeting Support page for a complete list of common issues including trouble joining a session, audio trouble, connections, etc
  • If you continue having issues, please visit the Info Desk in the Virtual Conference or email info@odsc.com
  • Thursday, September 5th and Friday, September 6th at 10:00 AM – 5:00 PM BST –  AI Solutions Expo and Solution and Partner Demo Talks

ODSC passes:

 

  • Silver Pass:  THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY). Access ODSC Talk sessions Thursday-Friday, ODSC Expo, and Demo Talks. Pre-conference training and conference training are not included.
  • Platinum Pass: THIS IS A 2-DAY PASS: (THURSDAY-FRIDAY). Access all ODSC Talk sessions Thursday-Friday, ODSC Workshop and Training Sessions, AI Expo, and Virtual Events. Pre-conference trainingis not included.
  • Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.

Mini-Bootcamp passes:

  • In-person Mini-Bootcamp Pass: THIS IS A 3-DAY PASS: (WEDNESDAY(virtual), THURSDAY-FRIDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
  • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.

ODSC Virtual passes:

  • Virtual Premium Pass: THIS IS A 2-DAY PASS to VIRTUAL CONFERENCE (THURSDAY-FRIDAY). Access ODSC Keynotes, Talks, Workshops, and Virtual AI Expo. This pass DOES NOT Include access to Pre-Conference training and ODSC Virtual Training Sessions.
  • Virtual Platinum Pass: THIS IS A 2-DAY PASS (THURSDAY AND FRIDAY): Access ODSC Keynotes, Talks, Virtual AI Expo, and Virtual Workshop and Training Sessions. Recordings are included.
  • Virtual Mini-Bootcamp Pass:  THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE : (WEDNESDAY(virtual), THURSDAY-FRIDAY). Access ALL Virtual Sessions on-demand and live training, PLUS 1 Year AI+ Premium Subscription.
  • You can explore the speakers, topics, and schedule before the conference here. It will be updated closer to the conference. Meanwhile, please check our Schedule Overview to imagine the Agenda in general.
  • Once you log into the Virtual Conference platform during the conference, you can view the agenda.

There will be created Q&A Channels for all sessions so that you could share your feedback and ask the speaker for more details. Even after the session!


Participate at ODSC Europe 2024

Register now
More Info
Submit a Session
GET IN TOUCH

As part of the global data science community we value inclusivity, diversity,  and fairness in the pursuit of knowledge and learning. We seek to deliver a conference agenda, speaker program, and attendee participation that moves the global data science community forward with these shared goals. Learn more on our code of conductspeaker submissions, or speaker committee pages.

ODSC Newsletter

Stay current with the latest news and updates in open source data science. In addition, we’ll inform you about our many upcoming Virtual and in person events in Boston, NYC, Sao Paulo, San Francisco, and London. And keep a lookout for special discount codes, only available to our newsletter subscribers!


Open Data Science

 

 

 

Open Data Science
One Broadway
Cambridge, MA 02142
info@odsc.com

Privacy Settings
We use cookies to enhance your experience while using our website. If you are using our Services via a browser you can restrict, block or remove cookies through your web browser settings. We also use content and scripts from third parties that may use tracking technologies. You can selectively provide your consent below to allow such third party embeds. For complete information about the cookies we use, data we collect and how we process them, please check our Privacy Policy
Youtube
Consent to display content from - Youtube
Vimeo
Consent to display content from - Vimeo
Google Maps
Consent to display content from - Google