Attendee Guidelines
Here are some valuable resources and guidelines for getting the most out of the virtual conference.
In Person Conference FAQs
Schedule, Sessions & Conference Passes Information
ODSC passes Mon-Thu, October 30th – November 2nd:
Ai X 2-Day Pass:
THIS IS A 2-DAY PASS: (TUESDAY – WEDNESDAY). Get access to AI Business Summit and Expo hall, access Business Networking Reception, Business Keynotes, and Talks about the application of Data Science and AI across all industries with other executives and industry leaders. This pass DOES NOT grant access to ODSC Training Sessions or Workshops, Talks, Only business talks.
Silver Pass:
THIS IS A 2-DAY PASS: (WEDNESDAY-THURSDAY). Get access to ODSC Talks & Workshops, Keynotes, Demo Talks, AI Expo Hall on Wednesday, the Networking Reception, and other extra events. This pass DOES NOT include access to ODSC Training Sessions. It gives you access to both in-person and virtual conferences.
Gold Pass:
THIS IS A 3-DAY PASS: (TUESDAY-THURSDAY). Get access to ODSC Talks & Workshops (Tue – Thur), Keynotes, Demo Talks, AI Expo Hall ( Wednesday), the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
Platinum Pass:
THIS IS A 4-DAY PASS: (MONDAY-THURSDAY). Get access to all ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
Mini-Bootcamp Pass:
THIS IS A 4-DAY PASS: (MONDAY-THURSDAY). Get access to Virtual Bootcamp Fundamentals, all other ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training. It gives you access to both in-person and virtual conferences.
VIP Pass:
THIS IS A 5-DAY PASS: (MONDAY-THURSDAY). Get access to Virtual Mini-Bootcamp Training Sessions, and EVERYTHING ODSC has to offer in-Person. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag. It gives you access to both in-person and virtual conferences.
Full information is presented here.
Yes, you can upgrade your pass.
Visit this page to upgrade your In-Person Gold Pass, and this page to upgrade your Platinum Pass.
With regards to Virtual Passes, you may upgrade your Virtual Premium Pass here. Additionally, you can upgrade to Virtual Platinum Pass and get more access here.
If you would like to attend more sessions than your pass allows, please email info@odsc.com as soon as possible.
Generally, sponsor passes are equivalent to gold passes which provide access to the training sessions from November 1st-3rd.
ODSC passes Mon-Thu, October 30th – November 2nd:
Ai X 1-Day Pass:
THIS IS A 1-DAY PASS: (TUESDAY ONLY). Get access to AI Business Summit and Expo hall, access Business Networking Reception, Business Keynotes, and Talks about the application of Data Science and AI across all industries with other executives and industry leaders. This pass DOES NOT grant access to ODSC Training Sessions or Workshops, Talks, Only business talks.
Ai X 3-Day Pass:
THIS IS A 3-DAY PASS: (WEDNESDAY ONLY). Get access to Business Keynotes and Business Talks on Tuesday-Wednesday, AI Expo Hall ODSC Talks & Keynotes on Tuesday – Wednesday. Access to Business Networking Reception. This pass DOES NOT grant access to ODSC Training Sessions or Workshops.
Silver Pass:
THIS IS A 2-DAY PASS: (WEDNESDAY-THURSDAY). Get access to ODSC Talks & Workshops, Keynotes, Demo Talks, AI Expo Hall on Wednesday, the Networking Reception, and other extra events. This pass DOES NOT include access to ODSC Training Sessions. It gives you access to both in-person and virtual conferences.
Gold Pass:
THIS IS A 3-DAY PASS: (TUESDAY-THURSDAY). Get access to ODSC Talks & Workshops (Tue – Thur), Keynotes, Demo Talks, AI Expo Hall ( Wednesday), the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
Platinum Pass:
THIS IS A 4-DAY PASS: (MONDAY-THURSDAY). Get access to all ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
Mini-Bootcamp Pass:
THIS IS A 4-DAY PASS: (MONDAY-THURSDAY). Get access to Virtual Bootcamp Fundamentals, all other ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training. It gives you access to both in-person and virtual conferences.
VIP Pass:
THIS IS A 5-DAY PASS: (MONDAY-THURSDAY). Get access to Virtual Mini-Bootcamp Training Sessions, and EVERYTHING ODSC has to offer in-Person. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag. It gives you access to both in-person and virtual conferences.
Full information is presented here.
- Scholarship passes are not interchangeable and cannot be upgraded.
- Yes, you can transfer your pass to a colleague up to 7 business days (October 20th) before the Conference.
- Coffee breaks will be available in the Grand Peninsula foyer.
- Coffee and snacks will be provided at 10.30 am and 3:30 pm Monday-Thursday
- There will be some options for purchase. Lunch will be available on-site, and there is also a wide variety of lunches around The Grove and Poolside Pavilion during each full day of the event.
- Oct 3oth – Nov 2nd – 1.00-2:00 pm.
Lunch is not included, but is available for purchase at the venue, during the allocated lunch breaks for all attendees.
- The networking reception will take place in the Grove on Wednesday, November 2nd from 5:00 PM – 7:00 PM. Drinks and hors-d’oeuvres will be provided.
The summit will be co-located with ODSC West our signature conference.
Location: Hyatt Regency San Francisco Airport, 1333 Bayshore Highway
The summit will be co-located with ODSC West, our signature conference.
Location: Hyatt Regency San Francisco Airport
Date: October 31st – November 1st
Time: 10.00 am to 5.00 pm
Yes, there will be main networking reception on November 1st, 10:00 – 5:00 pm in the Cypress Room.
The summit will be co-located with ODSC West, our signature conference, and Startup & Sponsor Showcase Expo. We will have Keynotes, Panels, and a Networking reception as part of the summit.
Experience Breakdown: C suite executives and business professional audience Industry Breakdown:
- Computer Software/Hardware & Internet
- Business & Investment
- Insurance, Hospitals & Wellness
- Finance and Banking
- Accounting
- Retail
- Healthcare
- Pharma
- Government
Getting There
Here are several ways you can use to arrive at the venue on time:
Shuttle Service
Arrivals and departures are a breeze with the complimentary San Francisco airport shuttle. The hotel’s complimentary shuttle runs every 10-15 minutes. From SFO, take your luggage to the Departures Level center island and look for the area marked “Hotel Shuttle.” The shuttle bus is marked “Hyatt Regency and Marriott.” For arrivals and departures between 12:00 a.m. and 4:46 a.m., free shuttles pick up guests every 30 minutes.
Click here to track the Hotel Shuttle’s location!
The shuttle runs 24 hours to and from San Francisco International Airport (SFO).
Public transportation
Public transportation is everywhere in San Francisco. From the Cable Cars to BART trains, it’s easy to see the sights of the Bay Area via local transit, including the free trolley to downtown Burlingame, and our hotel near SFO with free shuttle service offers access to it all.
To Downtown San Francisco:
Grand Limousine: The exclusive provider for our hotel near San Francisco International Airport; our Guest Service Staff can make arrangements
Bay Area Rapid Transit (BART): Take the Hyatt Shuttle Bus to/from SFO’s International Terminal to connect with BART. The approximate cost from the station to downtown SF is $8-$11 one-way.
SFO SuperShuttle: Service is offered between SFO and Embarcadero or Union Square. Take the complimentary hotel shuttle to/from SFO to connect with SuperShuttle. From $17.00 one-way
Taxi: Service from our hotel to downtown takes approximately 30 minutes, with an approximate cost of $45.00-$55.00 each way
Town Car Service: Service from our hotel to downtown takes approximately 30 minutes, with an estimated cost of $55.00 plus 20% gratuity
SamTrans: Service from Burlingame to San Francisco for $6.00 (adults) and $2.50 (youth and seniors)
Caltrain: Weekday train service between San Francisco and San Jose, with commute-hour service to Gilroy. Weekend service is offered from San Francisco to San Jose. The Caltrain station is 5 minutes from our hotel.
To Downtown Burlingame:
Trolley Service: Daily free trolley service is available from our hotel to downtown Burlingame.
Complimentary airport shuttle.
Taxi and town car service.
Local area transit is closed.
Parking Validator Instructions for Daily Parking Discount :
- When entering the car park, pick up a ticket at the entry barrier.
- During the conference, at any time, make your way to the pay machines located at the side entrance by the elevator bank on the lobby level or on the Atrium level by the doors to the sky bridge to the parking garage.
- Insert ticket and follow instructions. Your ticket will be validated for a reduced rate for self-parking of $36 per day.
- The pay stations are at both hotel exits on the way to the garage. Guests should pay on their way out to their cars.
- When exiting the garage insert a validated/paid ticket into the machine the gates will open
Parking Instructions if the guest is staying overnight: the parking charges will be placed on their room. At check-out, they will be charged for the number of cars they parked and with the discount!
- Conference rates and hotel rooms are currently open. Please see this page for further details.
Yes, there is a coat check at the Hotel.
Attending Training, Workshops, and Talks Sessions
- When connecting to wifi at the Hyatt, please select ODSC-West
Password: odscwest2022
Laptops are required to participate in many sessions because most sessions include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged.
- We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC West here.
- All sessions are first come, first served-basis. Plan your attendance accordingly. We apologize in advance if space is not available at your event of choice.
- Registering for a session in the “my schedule” portion of the app is for personal planning, it does NOT guarantee a seat in any room. Be advised that it is strongly recommended you arrive early to sessions in order to get a seat.
- Bring fully-charged laptops. We will have charge points available, including phone chargers, but they may not be accessible at all seats.
IMPORTANT: Please check here for the latest prerequisites and downloads. Please note, check the App for last minute changes.
- Please note the training session will start on time and late attendees may not be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors. The morning sessions start at 9:00 AM and the afternoon sessions at 2:00 PM.
- There is a first come, first serve basis policy in each room, unless you have a VIP event pass. There will be eight VIP reserved seats in each training session. Training sessions materials will be sent directly to training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.
- IMPORTANT: Please check this space for the latest prerequisites and downloads. Please note, check the App for last minute changes.
Once you have registered, no further action is required to register for specific sessions. All sessions will fill up on a first come-first served basis. However, you can take steps in order to ensure that you are on time and in the right place. These steps include picking up your badge earlier during pre-registration, to avoid time at registration. Downloading the ODSC App will enable you to view all session timings and room allocations.
- The speaker will have a hard-stop at five minutes prior to the start of the next session. They may or may not allocate time for Q&A during their session.
- When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive to the personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.
Currently, the ODSC Conference is a hybrid one: In Person and Virtual which means you will be able to attend virtually. Please note that we will not live-stream any in-person sessions. Only virtual sessions will be recorded.
Registration & Conference App
Download the Conference App to:
– View Full Schedule
– Create a personalized Schedule
– See full Talk and Speaker details
The ODSC App will be available for download soon at the Google Play Store or iOS App Store.
- Registration hours:
October 30th at 9:00 – 10:30 AM;
October 31st – November 2nd at 9:00 AM;
- Please keep your badge on you at all times during the conference. While you do not need to recheck each day you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.
- Replacement badges will be available and will be $10.
You may pick up your badge starting October 30 at the Hyatt Regency San Francisco Airport from 9 AM. Badge pick up will be at the Registration Desk, The Grove 1st Floor Lobby.
- We have asked each speaker to share their presentations with us, so that we may share them with you. Most will, but some will not. Slides will be available within 2 weeks following the conclusion of the event.
- We understand that knowing whether the slides will be available affects your decision to take notes and pictures during a session. At the start of each session, there will be a notice about whether the slides will be available for sharing. Therefore, please do not take up valuable Q&A time or swarm the speaker afterwards to ask about slide sharing.
Most sessions will be recorded and published. Please refrain from personal recording as speakers may want to edit the recording before release.
Please note that we will not live-stream any in-person sessions. Only virtual sessions will be recorded. If your pass includes access to some / all of the recordings, you will receive instructions for accessing them via email following the conference.
- Please allow 6-8 weeks for preparation and production.
We will not live-stream any in-person sessions. Only virtual sessions will be recorded.
Other General Questions
- To stay connected, you may find us using @ODSC, #ODSC, #ODSCWestWe are active on many social media platforms:
- Twitter: http://bit.ly/ODSC-twitter
- Facebook: http://bit.ly/ODSC-fb
- LinkedIn (Open Data Science Community group): http://bit.ly/ODSC-LinkedIn
- Google+: http://bit.ly/ODSC-GooglePlus
Currently, we are not accepting volunteer applications. Please see this page for more information.
There will be both Sponsor and Community Tables outside the meeting rooms to ensure plenty of time to interact and learn more about these organizations.
The Career Fair will take place November 3rd, 10:30 am – 17:00 pm at the Grand Peninsula Foyer. More details here.
Please note that cancellations within 30 days of the event are non-refundable (September 30th).
Cancellations 60 days prior to the will be granted minus an administration fee. Other terms apply as noted in our terms and conditions. There are no exceptions to this policy.
Yes, there is a discount for Alumni. Please e-mail info@odsc.com for your dedicated discount.
If you applied as a speaker for this event more than 3 weeks ago, and do not know the status of your application, please contact “speakers@odsc.com”
- The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without a refund.
- Our code of conduct can be reviewed here.
- Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.
- Mute cell phones during all events.
- No recruitment or solicitation unless you are with a sanctioned sponsor.
- In consideration of fellow attendees, no food is allowed in the meeting rooms.
- Wifi is available but not for streaming or heavy DL. Respect others.No multiple device connections, please.
If you are interested in hiring at ODSC West, please contact hiring@odsc.com.
- There is no official dress code. Shirts and shoes are required at all times.
- It is highly recommended to dress professionally if you are planning to attend our Ai X Summit or the Career Expo.
ODSC staff will be wearing recognizable lanyards. If you need immediate assistance there will always be a staff member at the registration table. Event volunteers will be wearing blue t-shirts. Please go to them with any questions.
- Never leave valuables in open, unguarded locations such as exhibit halls or meeting rooms between sessions. ODSC cannot be held responsible for any loss or damage.
- Don’t be lulled into a false sense of security by the security guards at the venue. Their job is to ensure the safety and legitimacy of attendees, not a guest’s personal belongings.
- Ensure all data is backed up to the cloud or to an external hard drive before starting a trip.
- Encrypt data so that in the event of theft all sensitive information is safe.
- Invest in the affordable gadgets and mobile insurance so devices can be replaced quickly in the event of a loss.
Virtual Conference FAQs
Schedule, Sessions & Conference Passes Information
- You can explore the speakers, topics, and schedule before the conference here.
- During the conference, you’ll be able to view the agenda once you have logged into the Virtual Conference platform.
ODSC passes Mon-Thur, October 30th-November 2nd
Virtual Premium Pass – THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE: (TUE-THUR). Get access toODSC Workshops & Talks, Keynotes, Virtual AI Expo & Demo Hall, and other extra events. This pass DOES NOT Include access to ODSC Virtual Training Sessions.
Virtual Platinum Pass – THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE: (TUE-THUR). Get access to to ODSC Training Sessions, Workshops & Talks, Keynotes, Virtual AI Expo & Demo Hall, and other extra events. In addition to that, get access to ALL Virtual Conference recordings.
Virtual Mini-Bootcamp Pass – THIS IS A 4-DAY PASS: (MON-THUR). Get access to Virtual Bootcamp Fundamentals, all other ODSC virtual sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), Virtual AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training.
There will be Q&A Channels for all sessions and attendees will be able to ask questions or make comments.
- Please visit the Gotowebinar Support page for a complete list of common issues including trouble joining a session, audio trouble, connections, etc.
- If you continue having issues, please visit the Info Desk in the Virtual Conference or email info@odsc.com
Attendees can access the breakout talk sessions from the Virtual Conference lobby in the Virtual Agenda.
Switch tracks by selecting “Agenda” from the main toolbar and selecting a new session to watch.
Registration & Logging in to the Virtual Conference
- Attendees will receive an email with login instructions 5-7 days before the event. We encourage all attendees to log into the platform before the conference starts to make sure they can log in. If you have trouble logging in, please email info@odsc.com
- The conference will start daily at 10 am, Monday – Friday so attendees should be logged into the virtual platform and in their virtual sessions before the session begins.
Attendees will receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure they can log in. If you have trouble logging in, please email info@odsc.com
- You can visit the virtual “Info Desk” for technical support.
- Or send message to Support Channel in Virtual Platform Messenger
Or send an email to info@odsc.com
Attending AI Solutions Showcase Expo
You can easily access the expos from anywhere in the Virtual Conference by clicking on the “Career Expo” or “AI Expo Hall” buttons from the blue menu bar at the top (See below)
Please note:
AI Solutions Expo and Solution and Partner Demo Talks are on Wednesday, November 1st, and Thursday, November 2nd from 10:00 AM to 5:00 PM PDT;
AI Career Expo and Career Lab talks are on Tuesday, October 31st from 10:00 AM – 5:00 PM PDT
The AI Solutions Expo will take place from Tuesday, November 31st to Thursday, November 2nd from 10:30 AM to 5:00 PM PDT
Visit AI Expo Hall and engage with leading AI solution providers, previous included Arize AI, Neo4j, S&P Global, Liveramp, Intel
HP, Microsoft, Red Hat, Dotdata and learn about the products and solutions that will help you automate machine learning, optimize data science costs, extract more value from data, and much more. Some of the technologies to be showcased: Auto ML, Data Labeling, DevOps, DataOps, Deep Learning, Cloud Computing, Image, Voice, and Facial Recognition.
Join the most influential Data Science community worldwide.
- The full AI Solutions Expo exhibitor list is located inside the Virtual AI Expo. To access, please enter the Virtual AI expo.
- Once inside, the exhibitor list is located in the “Exhibitors Index” box on the lower left side of the screen.
- Click on any exhibitor’s name to be brought to their virtual booth to learn more about the company, save handouts and PDFs to your briefcase.
ODSC will offer a wide variety of networking opportunities:
- Live Community Chat and Workspace with different channels
- Introductions; Introduce yourself and let the rest of the attendees know what it is you’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendees’ problems.
- Hallway Track: General random conversations between attendees + speakers.
- Virtual Meetups; A channel dedicated for people to connect, make plans for a group call, and discuss a specific topic + virtual drinks, etc.
- ODSC Virtual Slack Workspace
- The value of the Slack channel is an opportunity to meet people ahead of the event, and get to know them.
- Create unique channels so you can create a mini-community within ODSC.
- Please find the AI Expo demo talks schedule on our website here.
- Please find the AI Expo demo talks schedule on the Virtual Conference Platform:
– Enter the platform using your credentials – Visit Expo Hall: either by clicking the relevant tab in the Menu Bar, or the Expo Hall Entrance. Find Demo Theatre Booths and choose any of them – you will be forwarded to the Demo Talks schedule;
– Enter the platform using your credentials – Click Agenda in the Menu bar, In the drop-down list choose Demo Talks.
Attend Ai X Summit and Innovation on November 1st and better understand exactly how impactful AI solutions can reshape your business; learn how to incorporate AI across the enterprise. More information here.
Attending Career Lab and Expo
- Login to the Virtual Conference platform (click here for login instructions)
- From the virtual lobby, you can click on the “Career” or select “Career Expo” from the blue menu bar at the top.
The AI Career Expo will take place on Thursday, November 2nd, 2023, from 10:30 AM – 5:00 PM.
- Over 20+ hiring partners will be seeking talented individuals during the AI Career Expo, previous included Stanley Black & Decker, Aetna, CVS Health, Liberty Mutual, Nielsen, Guidewell, P&G, Verizon, National Grid, The National Geospatial-Intelligence Agency, Nationwide Building Society, Vistaprint, Fifth Third Bank, Bose, Manhattan Associates, eviCore Healthcare, ZS Associates and more.
- Actionable advice from expert mentors about the best path to a career in AI.
- Book a 1:1 session with a recruiter.
Ideal for job seekers from both the tech and business fields.
- The full AI Career Expo exhibitor/recruiters list is located inside the Expo/Career Expo.
All AI Career Expo exhibitors are hiring. However, if any concerns arise, you may check this information on our website.
Please upload your resume here before Career Expo starts.
If you are facing problems with uploading your CV please perform the following steps here:
- Send a screenshot of the error message they receive to hiring@odsc.com
- Send a copy of your resume to hiring@odsc.com
- Upload your resume to your profile on the live.odsc.com platform
ODSC will offer a wide variety of networking opportunities:
- Live Community Chat with different channels
- Introductions; Introduce yourself and let the rest of the attendees know what they’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendees’ problems.
- Hallway Track:
- Meetups;
Chat with Companies Recruiters can be via chat box, voice, or video.
Yes, you have access to AI Career Expo & Career Lab talks if you have:
- Silver Pass
- Platinum Pass
- Mini-Bootcamp Pass
- VIP Pass
- All Business Passes
The Career Talks will take place in the AI Career Expo Hall.
Unfortunately, no.
Please note that we will not live-stream any in-person sessions/talks. Only virtual sessions will be recorded.
- Time: 10 AM – 5 PM EST
- You can start chatting in person or by clicking on the company booth you wish to chat with.